project-team-checkin

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Project Team Weekly Check-in Template

Project: [Project Name] Date: [YYYY-MM-DD] Week of: [Start date of week] Meeting Lead: [Name] Attendees: [List all attendees]

Project Status Overview

Current Phase: [ ] Seed [ ] Active [ ] Completed Overall Status: [ ] On Track [ ] At Risk [ ] Behind Schedule [ ] Ahead of Schedule Next Major Milestone: [Milestone name and date] Days to Milestone: [Number]

Individual Team Member Updates

[Team Member 1 Name] - [Role]

This Week's Accomplishments:

  • [Specific accomplishment]
  • [Specific accomplishment]

Challenges/Roadblocks:

  • [Challenge and impact]

Next Week's Plans:

  • [Priority task 1]
  • [Priority task 2]

Support Needed:

  • [Specific help requested]

[Team Member 2 Name] - [Role]

This Week's Accomplishments:

  • [Specific accomplishment]
  • [Specific accomplishment]

Challenges/Roadblocks:

  • [Challenge and impact]

Next Week's Plans:

  • [Priority task 1]
  • [Priority task 2]

Support Needed:

  • [Specific help requested]

[Team Member 3 Name] - [Role]

This Week's Accomplishments:

  • [Specific accomplishment]
  • [Specific accomplishment]

Challenges/Roadblocks:

  • [Challenge and impact]

Next Week's Plans:

  • [Priority task 1]
  • [Priority task 2]

Support Needed:

  • [Specific help requested]

Team Coordination

Collaboration Highlights

[Successful collaborations, knowledge sharing, mutual support this week]

Cross-Team Dependencies

Waiting For:

  • [Team member] needs [deliverable] from [team member] by [date]
  • [Team member] needs [deliverable] from [team member] by [date]

Providing To:

  • [Team member] will deliver [deliverable] to [team member] by [date]
  • [Team member] will deliver [deliverable] to [team member] by [date]

Communication Issues

[Any communication breakdowns, misunderstandings, or coordination problems]

Progress Against Milestones

Current Milestone: [Name]

Target Date: [YYYY-MM-DD] Completion Percentage: [%] Status: [ ] On Track [ ] At Risk [ ] Behind [ ] Complete

Tasks Completed This Week:

  • [ ] [Task] - [Owner] - [Completion date]
  • [ ] [Task] - [Owner] - [Completion date]

Tasks In Progress:

  • [ ] [Task] - [Owner] - [Expected completion]
  • [ ] [Task] - [Owner] - [Expected completion]

Upcoming Tasks:

  • [ ] [Task] - [Owner] - [Start date]
  • [ ] [Task] - [Owner] - [Start date]

Next Milestone: [Name]

Target Date: [YYYY-MM-DD] Preparation Status: [Brief status update]

Risk and Issue Management

New Risks Identified

| Risk | Probability | Impact | Owner | Mitigation Plan | |------|-------------|--------|-------|----------------| | [Risk description] | High/Med/Low | High/Med/Low | [Name] | [Plan] |

Active Issues

| Issue | Impact | Owner | Resolution Plan | Target Date | |-------|--------|-------|----------------|-------------| | [Issue description] | High/Med/Low | [Name] | [Plan] | [Date] |

Resolved Issues

[Issues resolved this week and lessons learned]

Resource and Support Needs

Resource Requests

Personnel: [Additional help needed] Equipment/Software: [Tools or equipment needed] Data/Access: [Data sources or access permissions needed] Budget: [Funding needs for travel, equipment, etc.]

External Support

Stakeholder Input: [Decisions or feedback needed from external parties] Collaborator Coordination: [External collaboration needs] Administrative Support: [IRB, purchasing, travel, etc.]

Quality and Standards

Quality Assurance Activities

[Code reviews, data validation, peer review activities this week]

Standards Compliance

Documentation: [Status of documentation requirements] Reproducibility: [Version control, data management compliance] Ethics: [IRB compliance, responsible AI practices]

Peer Review and Feedback

[Internal reviews conducted, feedback incorporated]

Learning and Development

Team Learning

Skills Developed: [New skills team members gained] Knowledge Shared: [Expertise shared within team] Training Completed: [Formal or informal training activities]

Process Improvements

What's Working Well: [Effective practices to continue] What Could Improve: [Process improvements identified] Changes Implemented: [Process changes made this week]

Stakeholder Communication

Internal Updates

Lab Leadership: [Updates provided to PI or lab leadership] Other Lab Members: [Information shared with broader lab]

External Communication

Collaborators: [Updates to external partners] Stakeholders: [Communication with funders, users, etc.]

Upcoming Communications

[Presentations, reports, or updates due soon]

Decisions Made

This Week's Decisions

  1. Decision: [What was decided] Rationale: [Why this decision was made] Impact: [How this affects the project] Owner: [Who is responsible for implementation]

  2. Decision: [What was decided] Rationale: [Why this decision was made] Impact: [How this affects the project] Owner: [Who is responsible for implementation]

Decisions Needed

  1. Decision Needed: [What needs to be decided] By When: [Deadline for decision] Who Decides: [Decision maker] Information Needed: [What's needed to make decision]

Action Items

From This Meeting

| Action Item | Owner | Due Date | Status | |-------------|-------|----------|--------| | [Specific action] | [Name] | [Date] | [ ] Not Started [ ] In Progress [ ] Complete | | [Specific action] | [Name] | [Date] | [ ] Not Started [ ] In Progress [ ] Complete |

Follow-up from Previous Meetings

| Action Item | Owner | Due Date | Status | Notes | |-------------|-------|----------|--------|-------| | [Previous action] | [Name] | [Date] | [ ] Complete [ ] Overdue | [Update] |

Next Week's Focus

Team Priorities

  1. [Top team priority for next week]
  2. [Second priority]
  3. [Third priority]

Key Meetings/Events

[Important meetings, deadlines, or events next week]

Potential Challenges

[Anticipated challenges or risks for next week]

Meeting Logistics

Next Meeting

Date: [YYYY-MM-DD] Time: [Time] Location/Platform: [Where/how] Special Agenda Items: [Any special topics to cover]

Meeting Effectiveness

What Worked Well: [Effective aspects of this meeting] What Could Improve: [Ways to improve future meetings]

Additional Notes

Ideas and Suggestions

[New ideas, creative solutions, or suggestions from team members]

External Opportunities

[Conferences, collaborations, or other opportunities relevant to the project]

Celebration and Recognition

[Achievements to celebrate, recognition for team members]

Meeting Duration: [Start time] - [End time] ([Duration]) Next Steps Summary: [Brief summary of key next steps and owners]